AlpacaRMS Business and Retail Management System

A full service, full-featured business management system and point of sale for retail, quick-serve, light commercial, and delivery serving the B2C and B2B markets. Manage sales, customers/clients, invoices and accounts receivables with aging and inventory control from a browser based administrator; and sell from virtually any hardware platform (tablet, PC, handheld). AlpacaRMS accepts many payment methods – the standard payment methods of cash, credit cards, gift cards/certificates, PayPal, custom payments, and the added convenience of Bitcoin/Lightning payments (and other crypto currencies such as USDC and USDT).

AlpacaRMS is offered in two levels – Retail Essentials POS, and Business Management.

Retail Essentials POS – a point of sale (POS) for retail businesses such as gift stores, food trucks, cafe’s and quickserve – where the customer pays for the goods and services at the register.

Business Management – includes Retail Essentials POS, with the addition of powerful invoice management tools including accounts receivables, recurring billing, aging reports, and statements. 

AlpacaRMS is a cross-over between traditional point of sale systems & emerging tech digital payments in a business management package – a concept lacking in the legacy point of sale/CRM systems on the market. We enable various payment methods because your customers are demanding to pay in new ways. We make the payment integration easy for you.

Do you love your point of sale, or business management software? Our customers do. We hear positive comments all the time. The AlpacaRMS staff is responsive, and we get fixes and features implemented quickly. Does your current software do this? Use a system that your staff will like to use. Use a system that was designed thoughtfully and with efficiency in mind. If you don’t enjoy using your current software, or you complain daily about it, why continue with it? There is a better solution in AlpacaRMS.

Essentials Android Tablet Bundle
Essentials Android Tablet Bundle


Retail Essentials POS is a traditional full feature point of sale with credit card integration, inventory control, employee management, price tag printing, strong reporting, integration with QuickBooks Online, integration with WooCommerce online shopping cart, and flexibility to use it as you see fit on practically any hardware device. It’s a true business management system built to manage your B2B sales too.
Business Management builds on top of Retail Essentials POS with invoicing, work orders/delivery, accounts receivables, statements, & recurring billing.

Ready to learn more or get a quote? Contact one of our trusted resellers to use AlpacaRMS in your business.

AlpacaRMS – a point of sale for your business with hundreds of business management features you will appreciate as a store owner.

We designed AlpacaRMS to be easy to use, intuitive and built with as many payment methods as possible to allow your customers to pay as they want ensuring that no one walks out the door because you don’t accept their preferred payment method. Did you know that nearly 50% of customers will abandon a purchase if they can’t use their preferred method of payment? Don’t let that money walk out the door!

  • Point of Sale with Integrated Payments including:
    • Credit Card Processor Options
      • integrated Credit Card Processing via Card Connect/Clover Connect
        • Visa, MC, AMEX, Discover chip-card, swipe, debit capable
      • integrated Credit Card and Gift Card Processing via Blockchyp
    • integrated with PayPal, Square, ApplePay, GooglePay, many other contactless payments
    • Gift Cards, Gift Certificates, Store Credit, Custom Payment (barter bucks, scrip)
    • Net Terms, Invoicing, On Account billing, Recurring Billing, Secure Card On File
    • Multiple Bitcoin/Lightning Network payment options
      • BTCPayServer is a self-hosted solution on your own Lightning node with minimal ongoing costs compared to most solutions. Funds stay in Bitcoin with you controlling transfers to your wallet. Server stays on site and integrates a crypto payment button in your point of sale or accounting system. Other cryptocurrency is available for integration.
      • LNBits self-hosted on your own Lightning node with many extensions including ticket sales and donations.
      • BitPay – a cryptocurrency payments provider with instant USD conversion, and stable coin payments including USDC and USDT
      • Zebedee – a Bitcoin payments provider with instant conversion to the dollar that enables you to accept Bitcoin without capital gains, and provides this service at rates 50-75% less than credit card services
      • IBEXpay – a Bitcoin and Lightning payments provider with instant conversion to the dollar that enables you to accept Bitcoin without capital gains, and provides this service at rates 50-75% less than credit card services. As of May 31, 2024, IbexPay is no longer available in the US.
      • Unsure of accepting Bitcoin? We can make it simple for you.
      • Do you have to accept Bitcoin to use the AlpacaRMS software? No, all payment methods are enabled by you in the system configuration. We just made it easy to accept Bitcoin if you choose to do so, as well as many other payment methods. The first rule of retail is to not let the money walk out the door and we empower you to accept the payments that your customers offer you.
AlpacaRMS Sales Screen

The AlpacaRMS point of sale allows for standard credit card processing and crypto payments seamlessly both on the web and in-store.

Ready to order? Contact one of our trusted resellers to use AlpacaRMS in your business.

How Crypto Payments Work in Alpaca RMS
A QR code is generated by AlpacaRMS to be scanned by a crypto wallet for payment.
Receipt to be sent via email or printed on standard receipt printer

AlpacaRMS Features

  • Sales register with transaction logging
  • Work-Orders for customers/jobs and deliveries/shipping & due dates, text message updates
  • Quotes Convert to Invoices
  • Invoice functions to bill customers on Net Terms with Aged Receivables and Card on File payments
  • Billing with email epay links
  • Customer purchase order tracking
  • Customer Account Access for invoice review and payments
  • Employee time card management
  • Price tag printing with 2″ X 1″ and 1″ X 1″ labels
  • Priced in local currency and Bitcoin sats (optional)
  • Available on Tablet, PC and Handheld Android POS, and web subscription
    • Recommended: an AlpacaRMS hardware bundle (PC or Android system)
  • Responsive website to fit different screens – PC, Tablet, Mobile
  • Integrated Bitcoin/Lightning Network payments
  • Integrated credit cards payments via Card Connect (Apply Here for an Account) and Blockchyp.
  • Sell Bitcoin vouchers and send remittances via email and sms text
  • Integrated with WooCommerce
  • Integrated with QuickBooks Online
  • Hardware options include:
    • a self-managed, self-custody bundle with on-site local hardware on the Start9 Embassy (accessed via your existing computer via web browser)
    • Computer (laptop/desktop) – RetailX PC and 21″ Monitor for counter and commercial sales
    • Android Tablet-based cash-stand all-in-one bundle (11.6″ tablet, customer 4″ LCD, receipt printer, cash drawer, bluetooth barcode scanner, mini router, credit card/debit device); and optional barcode printer – perfect for convenience and quick-serve sales
    • Android Handheld POS with integrated receipt printer perfect for street vendors.
  • Stock management (items and kits with an extensible list of attributes)
  • Multi-warehouse stock management (manage quantities across multiple sites (store, warehouse, storage).
  • VAT, GST, customer, and multi tiers taxation
  • Margin and Markup % columns in Item List View and Receiving Item screen
  • Expenses logging
  • Cash Drop (Cash Up) function and End of Day reporting
  • Printing and emailing of receipts, invoices and quotations
  • Barcode generation and printing
  • Database of customers and suppliers
  • Multi-user capable with permission enabled access to certain functions
  • Reporting on summary and detail sales, orders, expenses, inventory status, end of day, and more
  • Inventory Receiving
  • Gift cards/certificates
  • Customer Rewards
  • Restaurant tables, To-Go and Delivery settings for quick-serve food establishments and businesses that deliver product (building materials, mulch, food, more)
  • Messaging (SMS) to customers on order status (add-on thru Twilio, additional fees apply)
  • Multi-language capable (English and Spanish currently supported for bitcoin-related screens), others available but not supported for bitcoin-related screens yet. We can get it translated upon request.
  • Many themes available for browser view
  • Mailchimp integration (Send Grid on roadmap)
  • Google reCAPTCHA to protect login page from brute force attacks
  • GDPR ready
  • Margin: ((Price/Cost)-1)*100
  • Markup: Price – Cost = NetProfit; (NetProfit/Price)*100

Availability

AlpacaRMS is available as a product to our clients in a bundle consisting of the software (AlpacaRMS and various payment rails), hardware (S9-Embassy, Tablet and Stand, QRCode Viewer/customer LCD, Receipt Printer, Cash Drawer, Barcode Scanner, Network Router, Credit Card Debit/Pin/Chip/NFC Device), installation, configuration, training and support.

Contact one of our trusted resellers to use AlpacaRMS in your business.

Consulting Services

Contact our team to learn more about Alpaca RMS for your business.